Sunday, January 28, 2007

Revaluation - General Ledger

You may encounter a situation where after running the GL revaluation process, an account with zero source amount generating revaluation entries.

To resolve this, please follow the steps outlined below:

Run the revaluation as normal > General Ledger > G/L Periodic Processing > Create Revaluation Batch
After the batch have been created by the revaluation process, click Close > click Close
Go to GL Batch List > General Ledger > G/L Transactions > Batch List
Open the GL batch created by the revaluation process.
At the G/L Journal Entry > select the entry that should not have any revaluation > unselect the Auto Reverse box (There should be NO tick in the box)
Save the entry and proceed to do the same for any other entries within the batch > Click Close after you have finished amending the entries.
Post the batch > After the batch has been successfully posted, re-open the posted batch
Select the wrong entry > click Reverse
Click New icon > Type/amend the batch & entry description as required
Click Process
Click Close when the message window appears
Click Close to close the ‘Reverse Journal Entry’ window

Select the next wrong entry and repeat the above process (except you do not have to create a new batch, you can select the batch you have previously created above e.g. Batch #002336)

After completing all the reversal entries, open the Reversal Batch > General Ledger > G/L Transactions > G/L Batch List > Open the Reversal Batch
At the Currency field > amend the USD currency to the home currency of the database you are in (e.g. AsiaPac = NTD, Thailand = BAH, etc) for both detail lines
Click Save > Repeat for all entries you have generated the reversal entries > Click Close
Post the Reversal batch.

This steps should eliminate the ‘recurring revaluation entries’ even though there is no source balances. When you run the next period revaluation, these entries should no longer recur.

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